A DAY IN THE LIFE OF SHAREBASE

SEE WHAT ELSE SHAREBASE HAS TO OFFER

Automate sharing. Empower users. Retain control.

Many processes require employees to share and collaborate on documents with people outside of your organisation – from customers and vendors to constituents and auditors.

ShareBase by Hyland is an enterprise cloud-based sharing product that provides secure, cloud-based sharing while ensuring your organisation retains ownership and control. When used in conjunction with an OnBase solution, document sharing becomes an automated part of your business processes, reducing bottlenecks caused by the manual copying and pasting of files.

  • RETAIN CONTROL OF YOUR DOCUMENTS

    RETAIN CONTROL OF YOUR DOCUMENTS

    ShareBase uses corporate email addresses to create user accounts, ensuring your organisation retains ownership of any shared information. Administrators tightly control who uses the product and determine which users can share externally. When users manually share documents, they can assign rights and permissions at the folder-level all the way down to the individual document-level.

    When users leave your organisation or change roles, rights can easily be revoked or transferred, mitigating the risk of unauthorized access and ensuring continuity during transitions of personnel. An audit trail allows you to see exactly what content is being shared and accessed and by whom.

  • EXTENDS YOUR ONBASE SOLUTION

    EXTENDS YOUR ONBASE SOLUTION

    By interacting with OnBase, ShareBase allows you to share content managed in OnBase with individuals both inside and outside your organisation. Using workflow business rules, OnBase automatically adds documents to ShareBase and notifies recipients via emails containing secure links – with options to add password protection and expiration dates.

    When a business process requires individuals to add new or updated documents, OnBase can automatically create secure folders in ShareBase for documents to be uploaded into. Once in ShareBase, documents are automatically imported and indexed into OnBase.

  • SHARE WITH CONFIDENCE IN A PURPOSE-BUILT CLOUD

    RETAIN CONTROL OF YOUR DOCUMENTS

    ShareBase is hosted in a cloud specifically designed for content management, utilizing data centres strategically positioned around the globe. Your IT department will chose what region and data center your information will be located and backed up. Your corporate data will never be co-mingled with that of other organisations. Every customer is given unique encryption keys, protecting your information from unauthorised access.

SEE SHAREBASE IN ACTION

Discover how ShareBase provides safe, secure cloud-based sharing for the enterprise.

ShareBase Security Quick Facts

Security and the cloud don’t have to be at odds

security

Download the brochure to learn:

  • How we build and secure our networks
  • How we certify our cloud to meet your needs
  • How we secure your content, including encryption and back-ups 

ADDITIONAL RESOURCES:

ShareBase Demo

Hill County

aiim-content-collaboration-2016

success story

Contact Us

INTERESTED IN LEARNING MORE ABOUT SHAREBASE?

We want to help you help your organisation achieve its goals. Drop us a line by either filling out the contact form on the left or giving us a call at the number below.

European Headquarters
Northumberland House
155-157 Great Portland Street
London W1W 6QP
United Kingdom
Phone: +44 (0)20 7147 1030