Many processes require employees to share and collaborate on documents with people outside of your organisation – from customers and vendors to constituents and auditors.
ShareBase by Hyland is an enterprise cloud-based sharing product that provides secure, cloud-based sharing while ensuring your organisation retains ownership and control. When used in conjunction with an OnBase solution, document sharing becomes an automated part of your business processes, reducing bottlenecks caused by the manual copying and pasting of files.
ShareBase uses corporate email addresses to create user accounts, ensuring your organisation retains ownership of any shared information. Administrators tightly control who uses the product and determine which users can share externally. When users manually share documents, they can assign rights and permissions at the folder-level all the way down to the individual document-level.
When users leave your organisation or change roles, rights can easily be revoked or transferred, mitigating the risk of unauthorized access and ensuring continuity during transitions of personnel. An audit trail allows you to see exactly what content is being shared and accessed and by whom.
By interacting with OnBase, ShareBase allows you to share content managed in OnBase with individuals both inside and outside your organisation. Using workflow business rules, OnBase automatically adds documents to ShareBase and notifies recipients via emails containing secure links – with options to add password protection and expiration dates.
When a business process requires individuals to add new or updated documents, OnBase can automatically create secure folders in ShareBase for documents to be uploaded into. Once in ShareBase, documents are automatically imported and indexed into OnBase.
ShareBase is hosted in a cloud specifically designed for content management, utilising data centres strategically positioned around the globe. Your IT department will choose what region and data centre your information will be located and backed up. Your corporate data will never be co-mingled with that of other organisations. Every customer is given unique encryption keys, protecting your information from unauthorised access.
Discover how ShareBase provides safe, secure cloud-based sharing for the enterprise.
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155-157 Great Portland Street
London W1W 6QP
Phone: +44 (0)20 7147 1030