ShareBase FAQs

ShareBase is an enterprise cloud-based sharing product designed for corporate use. Share your documents inside and outside your organization and access them from a variety of devices. ShareBase extends your OnBase solution and automates sharing through workflow.

There are three key differentiators that make ShareBase standout from other EFSS products: ShareBase empowers you to keep control of your important documents. Administrators create ShareBase accounts using employee corporate email addresses. If an employee leaves or is transferred, rights are revoked or transferred to someone else in the organization. This keeps your files safe and creates a higher level of professionalism for the organization by ensuring continuity. By interacting with OnBase, ShareBase automates sharing and notifications. When documents are uploaded into ShareBase, OnBase automatically captures them. Workflow triggers events automatically, saving you time and effort. ShareBase uses the Hyland Cloud. This allows you to choose which region your data is located and keeps your data from comingling with the data of other organizations. Each ShareBase customer has their own environment with their own database, files and encryption keys.
Yes. Through business rules, workflow can automatically create a shared folder, generate a link and send a notification to a recipient to view, edit or upload.
Absolutely! ShareBase is an ideal way to securely share important documents while ensuring the organization retains control. However, it should be understood that OnBase workflow has a natural interaction with ShareBase, extending your business processes. When working in ShareBase, OnBase automatically captures your documents, saving you time and effort.
No, there are no tiered pricing or storage models with ShareBase. If you’d like to learn more, please contact us.
Yes. With ShareBase, your data is kept in country. You will have the ability to select the region that best fits your needs.
Contact a ShareBase representative to get pricing information specific to your organization. Contact us
ShareBase is designed for corporate use, not personal use. Administrators create approved accounts using corporate email addresses. Since users cannot use personal email addresses this ensures the organization keeps control of the shared information.
ShareBase allows you to share files and folders from their source locations and has the ability to store any type of file. Through the OnBase interaction, ShareBase automates sharing and notifications. When documents are uploaded into ShareBase, OnBase automatically captures them and workflow triggers events automatically, saving you time and effort.
Yes. The ShareBase web app can be accessed through app.ShareBase.com. Mobile apps can be downloaded for Android from the Google Play Store and for iOS from the Apple App Store.
ShareBase works on all popular browsers, including Google Chrome, Microsoft Internet Explorer and Mozilla Firefox.
No. Your administrator creates your account using your corporate email address. You then have to use that address to gain access to ShareBase. This ensures that the data ownership is retained at the corporate level allowing easy revocation of rights and the transfer of content to other users.
We do not require recipients of shared documents to create an account to access the content. Sharing is accomplished through links emailed to recipients that can be password protected and set to expire.
ShareBase is hosted in a purpose built cloud specifically designed for content management, utilizing data centers strategically positioned around the globe. This allows you to choose which region your data is located and keeps your data from comingling with the data of other organizations.
Your data will never be comingled with another organization’s data. Each ShareBase customer has their own environment with their own database, files and encryption keys.
ShareBase provides users with their own unique encryption key(s), ensuring their data is separate and secure from other users’ information. A security breach for one customer would never affect another.
Simple and affordable, ShareBase pricing is on a subscription basis and is per user, per month. There is no tiered pricing model for different amounts of storage. If you’d like to learn more, contact us.